Email Compliance – Something too Few Businesses Think about

In today’s world, using email archiving systems such as those offered by https://www.datastoragecorp.com/email-archiving/ is no longer a luxury, it is a necessity. All businesses are now the constant target of cyber criminals, with 20% of companies admitting they have been the victim of it. High security is therefore hugely important, and this can be offered through a cloud based email archiving solution.

The Importance of Email Security and Archiving

Security is one of the top priorities for all organizations across the world, and increasing numbers of turning to email archiving on the cloud because it allows them to archive, manage, retain, and shield all business data, including corporate correspondence. This type of security became the norm in 2013, and, since then, more and more companies are now offering thigs like spam filtration, document management, and email management as a package on the cloud.

It is believed that one of the reasons why these types of solutions are becoming so popular because they work for every part of corporate infrastructure. There has been a huge rise in the number of companies that now adopt this type of security. In fact, most companies, including Data Storage Corp, have noticed increases of between 33% and 41%, which is very significant.

Email Compliance

It is now the law that you have to organize your information. Once upon a time, this was a choice that businesses could make, but there are now very strict laws and industry regulations that have determine all companies have to be able to comply with e-discovery requests. Some of the legal regulations that all businesses now have to comply with include IDA, FINRA, DPA, SOX, MiFID, HIPAA, and FOIA, and there are many more. Each of these mandates how long information should be retained, with the longest being seven years. This means that any correspondence that enters your company has to be kept somewhere for seven years.

We live in a world where people try to find any opportunity to sue companies, which means it is even more important that businesses stick to the rules. What it also means is that you don’t just keep all the information that comes in to your business, but that you keep it in the proper way. When email is archived, it has to be done in a prescribed format, as this allows it to be reviewed in future if need be. If you do not stick to these rules, you could face some very serious legal and financial consequences.

You cannot get away from the fact that you have to stick to the law, and this really means that you need to move away from disks and tapes. Yes, by law, you are allowed to use that technology. Storing tapes and disks for seven years, however, is a recipe for disaster. Not just that, it is really expensive technology, whereas the cloud is not.

Cloud based archiving is clearly a much better system. Not only is it fully compliant, it is also user friendly. Best of all, it’s affordable.

 

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