Planning a corporate event is a big job. A lot of people are relying on you to make the event convenient, fun, and productive. One of the biggest jobs planning a corporate event is trying to figure out where you will have it. The venue is the first thing you need to choose before you can start planning other aspects such as speakers, food, and entertainment. Here are some tips on how to choose the best venue to ensure the event goes off without a hitch.
Know the Number of People You Will Be Hosting
While you may only have an estimate, you should take into consideration whether this is a smaller, private business meeting type of event or a large, corporate social event. This will be a factor in determining where the function will be held and what kind of venue you are looking for.
Services, Staffing and Accommodations
You will want to look into whether or not the venue has a sufficient amount of staff available when your event is taking place, before, and after. You should consider if the venue offers set up and clean up services. If not, you will have to hire someone or put a team together to do this yourself. While any of these options could work for you, you will need to figure out what you and your team can handle. Are the people you are working with accommodating to the needs of your function?
Chances are, if this is a company event, your company will probably be footing the bill. You will need to know what the company is budgeting for this event so that you don’t go over the amount they have set aside. Also understand what is involved in the cost. Is the venue providing tables, chairs and linens? Are they catering? Sometimes it may be worth paying a little bit more if you only have to work with one person on all aspects of planning the event.
Location, Location, Location
This is extremely important as depending on the event, people might be coming from all over the country or even the world to attend your event. It is important to make sure that the location of the event is convenient to get to. If you are planning an event in the Toronto area, you want to check out corporate event venues in Toronto to make sure it is easily accessible from the airport as some will most likely be flying. It is also important to make sure there is somewhere for them to stay within walking distance and that there are good restaurants and entertainment nearby. This will ensure that most people will be able to attend.
Most people look forward to events because they know they will leave with a full stomach. It is also the thing people talk about the most after an event. Food can make or break the reputation your company has as a good host. If you can, try the food before you choose so that you know you are giving your guests the best experience possible.
These tips should get you started on planning your next corporate event. It’s a big job, but somebody has to do it!